Emergency Guide

Emergency Procedures

While major disasters are rare, it is important that we are prepared. Each year students and teachers prepare and discuss procedures for fire, earthquake, and code red. Below are some things that parents can do to assist in disaster preparedness.

  • If your child needs regular medication at school, assure there is always a 3-4 day supply maintained at all times. 

  • Discuss with your children the emergency training they have received at school, give your support by stressing its importance, and encourage them to cooperate with school staff members, both in practice drills and in the event of a real emergency. 

  • Formulate your own home emergency plans and teach your children what they should do as part of it. Instruct them as to whom they should go to for adult supervision if you are not available and as to what they should do if an emergency occurs when they are walking to or from school. 

  • It is natural for parents to want to be reunited with their children immediately. The first priority of school and emergency staff will be to secure the area, protect the children and tend to the injured. For a response effort to be successful, it is vital that parents not interfere. Your patience and cooperation during such a crisis can save children’s lives.
  • Please keep your cars away from the school so that emergency vehicles can have immediate and clear access to the school. 

  • Please don’t call your children on their cell phones so that emergency personnel can have open phone lines to communicate. 

  • Please keep clear of the school until reunification procedures begin. 

  • Please allow evacuations to proceed without interference. You will be instructed as to the location of the 
reunification center. 

  • Check the Evergreen School District website (www.eesd.org) or call the District Office at 270-6800 for information. Tune in to the local television or radio for news alerts. 


Types of Emergences and School Responses

All emergencies impact schools including local and national events. Here are some examples of emergencies that our school practices with students and staff throughout the year so everyone knows what to do:

  • Earthquake - may result in an evacuation depending on the location and severity of the quake
  • Missing Person or Student - may result in a lockdown.
  • Fire - may result in evacuation or shelter-in-place depending on location and severity of fire.
  • Weapons - may result in an evacuation or a lockdown.
  • Bomb Threat - may result in an evacuation.
  • Chemical/Hazmat/Biological Materials - may result in an evacuation or a shelter-in-place depending on the location and type of incident.
  • Intruder- may result in a lockdown or evacuation depending on the circumstances.

In response to an emergency that threatens the school, here are some of the actions the school might take:

Lockdown or Run, Hide, Defend - Secures the building and safely shelters all students, staff, and visitors inside the school building.

Shelter-in-Place - Is a low-level lockdown that has been called because there is a situation/threat in the neighborhood that requires everyone to get inside. Staff and students can continue on their day-to-day activities indoors.

Evacuation - Requires students, staff, and visitors to exit an unsafe school building.

How will we communicate with you in an emergency?

PowerSchool is the system we use to contact parents and guardians in case of an emergency and for safety notifications. On this site you will tell us who you want us to contact and where you want us to contact you...by email, through text or calling your home or mobile phone. It is crucial that your information is kept current in PowerSchool throughout the school year.

Please login to PowerSchool to update your contact information. Refer to the registration guides below as needed. If you have not yet registered for an account, be sure to have your child's student ID to get started. This ID number can be found on your child's report card or student ID card.

Login to PowerSchool

Student Safety Guidelines for Parents

Before an Emergency Occurs:
  • All visitors and volunteers MUST sign in at the Office and wear a nametag. This is for the safety of all the students and Staff. Please do not visit the campus unless you have a pre-arrangement as a volunteer. In case of an emergency, the sign-in sheet will be used to account for ALL other persons on campus. If you do not sign in and there is an emergency you could potentially hamper rescue efforts by emergency personnel. Student’s safety is our #1 concern. Please keep that in mind.
  • Make certain that your children’s school emergency contact information is accurate and completely filled out in Parent Portal. Please maintain and keep this information current.
  • If your child needs regular medication at school, assure there is always a 3 – 4 day supply maintained at all times.
  • Formulate your own home emergency plans and teach your children what they should do as part of it. Instruct them as to whom they should go for adult supervision if you are not available and what they should do if an emergency occurs when they are walking to or from school.
  • Discuss with your children the emergency training they have received at school, give your support by stressing its importance, and encourage them to cooperate with school staff members, both in practice drills and in the event of a real emergency.

During an Emergency:

  • During an emergency, we can expect that phone lines into the school will be unavailable. To prevent interfering with emergency responders, we ask that parents wait to receive important information from school officials before coming to the school or scene of emergency.
  • During an emergency it is natural for parents to want to be reunited with their children immediately. However, the first priority of school and emergency staff will be to secure the area, protect the students and tend to any injured. For a response effort to be successful, it is vital that parents not interfere. Your patience and cooperation during such a crisis can save children’s lives.
  • During an emergency please keep your cars away from the school so that emergency vehicles can have immediate and clear access to the school.
  • Please do not call your children on their cell phones so that emergency personnel can have open phone lines to communicate & to keep children safe if they are sheltering in place or hiding.
  • Please keep clear of the school until reunification procedures begin.
  • Please allow evacuations to proceed without interference. You will be instructed as to the location of the reunification center.
  • Tune in to local television and radio for news alerts.
  • Check the Evergreen School District website (www.eesd.org) for information.
  • You will be notified by the Evergreen School District if & when an emergency occurs. The information you provide on your child’s emergency information in Parent Portal will be used to contact you.
  • Please follow the reunification procedures.

Carolyn A. Clark Elementary School

  • 3701 Rue Mirassou
  • |
  • San Jose, CA 95148
  • |
  • Phone: 408-223-4560
  • |
  • Fax: 408-223-4567
© 2017-2018 Carolyn A. Clark Elementary School
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