Arrival and Dismissal

Arrival and Dismissal

Student safety and courtesy for others are matters of considerable importance at Tom Matsumoto School. Since traffic in and out of our parking lot can be significant, we request that all families respect the following procedures:

  • Follow the arrows for entrance and exit in the parking lot.
  • School staff begin supervision at 7:50 a.m. Students should not be dropped off before that time.
  • Do not walk through the parking lot.
  • Do not leave your car parked or unattended.
  • Parents are responsible for making arrangements for their children’s timely pick-up from school.


Regular attendance is essential to a student’s success in school. Persistent absenteeism creates a genuine hardship for a student and is regarded as a very serious problem. It is the parents’ responsibility to ensure that their children arrive at school every day on time.

Please telephone school at 408-223-4873 before 8:30 a.m. on the day your child is absent. You may receive a phone call at work or home verifying an absence if we do not hear from you.

Tardiness to class is harmful to the individual student and disruptive to the classroom. Students are marked “tardy” if they arrive at school after 8:05 a.m. Tardy students must acquire a tardy slip from the office prior to going to class. The classroom teacher and/or principal will contact parents to discuss interventions to improve the student’s attendance pattern. Students with excessive absences or tardies may be referred to the Student Study Team, and/or District SARB Committee.

California Ed. Code section 48260 states that any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without a valid excuse more than three days or tardy in excess of 30 minutes on each of more than three days in one school year is a truant and shall be reported to the attendance supervisor.

Valid excuses for absence from school are:

  • Illness
  • Quarantine as directed by health officer
  • Appointments for medical services
  • Attendance of funeral services of immediate family members

All other absences are considered unexcused and therefore truant. Family travel that exceeds ten days will result in the student being dropped from the attendance rolls. Reinstatement into the class and school is contingent upon available space.

Bicycle Policy

Students may NOT ride bicycles to school.

Bus Rules and Regulations

Behavior while on the bus and waiting for the bus is subject to the school rules.

  • Obey the driver’s instructions.
  • Remain seated until the bus driver arrives at the stop and the bus door is opened.
  • Talk quietly so you don’t disturb the concentration of the driver.
  • Keep head, arms, hands, and legs in the bus while on board.
  • Eating or drinking is not permitted on the bus.
  • Animals, glass containers, large articles, and radios are not allowed on the bus.
  • Respect property and help keep the bus clean.

Cell Phones

All cellular/digital phones and other electronic signaling devices must be turned off during the instructional day and at any other time unless directed by a District employee. They must also be kept out of sight and remain the student’s responsibility. Students who violate this policy will be deemed to have created a disruption to the instructional environment and will have the electronic signaling device confiscated and be subject to disciplinary action.

Confiscated devices will either be returned at the conclusion of the school day or returned after the administrator/designee has consulted with the student and/or parents/guardians. Students are personally and solely responsible for the security of their electronic signaling devices, including cell phones. The Evergreen School District is not responsible for theft, loss, or damage of any cell phone or other electronic signaling device.

Change of Address/Home or Business

To ensure your child’s safety, notify the school immediately if you have a change of address, home, or business telephone number during the school year. You can access Parent Portal at http://powerschool.eesd.org/public/

Discipline with Dignity

The Evergreen School District Board of Trustees adopted Discipline with Dignity in 1992. This philosophy is based upon several principles:

  • Long-term behavior changes vs. short-term quick fixes. Dealing with student behavior is part of the job. We will invest whatever time is needed to produce a change in behavior.
  • Being fair means treating students individually, based on what will work for them. We will not follow a lock-step method of assigning consequences. While the rules are uniform for all, specific consequences are assigned on an individual basis, based upon the needs, offense, and history of the student.
Always treat students with dignity. We use discipline techniques to help student maintain or enhance their self-esteem. We use privacy, eye contact, and proximity when correcting student behavior.

Pet Free Campus

To ensure student safety, pets are not allowed in areas where children are likely to be present.

Early Release from Campus

Students may not leave the school without permission. If you must remove your child prior to dismissal, please come to the office, and we will notify your child’s teacher. Please schedule appointments late in the afternoon so as not to disturb your child’s education.

Emergencies and Health Services

Students may not leave the school without permission. If you must remove your child prior to dismissal, please come to the office, and we will notify your child’s teacher. Please schedule appointments late in the afternoon so as not to disturb your child’s education.

You can access Parent Portal at http://powerschool.eesd.org/public/

If you need assistance creating an account, please contact the school office at (408) 223-4873.

Expectations for Student Dress

Students are expected to dress appropriately and to be properly groomed for the school day. The type and style of clothing and hair style are individual and personal. The school shall be concerned when these are extreme and could cause distractions or are unsafe. Appropriate shoes must be worn at all times for safety reasons. Shorts, skirts and dresses must be a minimum of fingertip-length. The school staff determines when school attire is inappropriate.

Examples of inappropriate clothing may include:

  • Garments where the torso and/or bare shoulders are exposed, such as tube tops, tank tops, half shirts, spaghetti straps, and halter-tops.
  • Clothing, caps, or buttons that show obscene words or pictures, sexually suggestive statements, drug or alcohol statements.
  • Caps are not to be worn in class. Wearing caps backwards is not allowed.
  • Recreational clothing, such as bathing suits, gym shorts, cut-offs.
  • Sandals, opened-toe shoes, and platform shoes.
  • Very form fitting or tight clothing. Leggings should be worn with a long tunic or shirt, or skirts and shorts.

Field Trips

Field trips are planned by grade level teams to extend and enrich the curriculum. Parents are invited to participate as chaperones. Due to liability issues, non-students may not attend field trips and all students must ride on the bus and not with a parent.

Homework Policy

The object of homework is to assist and improve a student’s learning. Homework is to be reasonable in length, directly related to classroom work, well defined in advance by the teacher, understood by the student, and corrected and returned to the student. It is the student’s responsibility to complete homework. The type of homework assignments and length should vary according to the student’s level. Your child is responsible in bringing his/her homework to school. Parents/Caregivers dropping off homework in the office is highly discouraged.

Kindergarten: Homework is to be minimal and based on teacher judgment of student’s need.

Primary grades (1-3): Some homework will be assigned to familiarize the students with the need for accuracy, time management and organizational skills, which are the foundation for the required homework that is a part of the intermediate grades educational program. Homework is assigned at the discretion of the teacher with an emphasis on language arts and math. Nightly homework should not exceed 30-45 minutes per night.

Intermediate Grades (4-6): Homework is to be expected as part of the student’s daily educational program. Homework emphasis is on language arts and math. Additional assignments are given which, in the judgement of the teacher, will assist the student to learn and develop initiative and responsibility. Long-term reports and projects should be expected. Nightly homework should not exceed 60-75 minutes per night. If your child is spending excessive time on homework, contact the teacher as modifications may be appropriate.

Honor Roll Policy

To earn honor roll recognition, students in grades 4 – 6 must receive all A’s and B’s and demonstrate satisfactory citizenship (no N’s or U’s).

Lunches and Snacks

Students in grades 1-6 may bring a lunch or purchase a hot lunch at school. Lunch may be purchased weekly or monthly. Free and reduced-price lunch applications are available in the office. If your child is eating lunch from home, your child should bring his/her lunch with them to school. Dropping off lunches is discouraged. If you must bring lunch or lunch money for your child, it is the responsibility of the parents to inform their child’s teacher by e-mail. Students may bring a nutritious snack to be eaten during the morning recess in designated areas. Lunch recesses are supervised by paid Yard Supervisors.

Nondiscrimination Policies and Compliance Officers

It is the policy of the Evergreen School District not to discriminate unlawfully in its educational programs and personnel practices on the basis of ethnic group, religion, gender, color, race, ancestry, national origin, physical or mental disability, age, or sexual orientation. In the furtherance of this policy, the Evergreen School District has established a complaint procedure for parents, students, and employees to address complaints concerning any of the matters listed above. The forms and procedures for pursuing such a complaint area available at the district office. Policy and procedures for reporting discrimination complaints in English, Spanish, and Vietnamese are included with the September principal’s newsletter.

Non-Matsumoto Students

Students who do not attend Tom Matsumoto (e.g., preschoolers, friends, former students, visiting relatives) are not allowed in classrooms or on field trips during the instructional day due to liability issues.

Parent Communication

Small problems will not become large problems if parents send an email or call the teacher before or after school. Partnership with parents gives children strong messages for success in school. Parents who review their children’s weekly papers, work folders, and notebooks will be aware of their children’s strengths and needs. The principal’s newsletter will be sent home every Friday to communicate upcoming events.

Parent Responsibility

Our teachers care about children, and they are dedicated to making your child successful in school and providing a quality education for every student. To maintain an effective home/school partnership, we suggest the following:

  • Ensure that your child comes to school on time every day.
  • Reply promptly to all letters, notes, e-mails, and phone calls from school.
  • Ask your child every day about something that he/she learned.
  • Encourage your child to respect himself/herself, to respect the rights and property of others, and to obey all school rules.
  • Set aside some quiet time and a place every day for homework and be prepared to give some help with assignments.
  • Become informed about school programs and speak with your child’s teacher whenever necessary.
  • Attend as many school-related activities as possible.

Parent Teacher Association (PTA)

The PTA is led by an elected group of parents who promote the welfare of children, support academic excellence, and raise funds for enriching school-wide activities. In afternoon and evening meetings members discuss school business matters. All parents and staff are encouraged to join PTA.

Parent-Teacher Conferences

November parent-teacher conferences are essential to the overall education program. Please plan on attending. If parents have a special concern, they are encouraged to schedule a conference with the teacher at any time during the school year.

Parent Visits to School

If you are bringing lunch, money, assignments, or have other business, please go directly to the office rather than the classroom where such interruptions can be disruptive. Parent volunteers are also required to go to the office to sign the visitors; log and pick up a visitor’s badge before going to the classroom. Parents wishing to visit their child’s classroom should telephone the teacher in advance for an appointment.

Playground Rules

Children are expected to follow playground rules to ensure their safety.

General Rules:

  • Skateboards, skates, and scooters are not allowed on campus.
  • We eat snacks at the designated bench areas.
  • We do not leave classrooms without a pass.
  • We do not cut in line.
  • We do not throw rocks, sand, etc.
  • We do not kick balls on the blacktop.
  • We do not push, wrestle, trip, jump on others, roughhouse, fight, or “play fight.” We always keep hands and feet to ourselves.
  • We do not bounce balls against the building.
  • We run on the grass, not the blacktop. Tag is only played on the grass.
  • We do not play in or around the bathrooms.
  • We do not call each other names or use profanity.

Slide Area:

  • Only one student at a time on the slide.
  • We do not block another student on the slide.
  • We slide feet first down the slide.
  • We do not climb up the wrong way on the slide.
  • We do not jump off the play structure at any time.

Parallel Bars:

  • We cross the bars one student at a time.
  • We do not stand on the bars.
  • We always go across in the same direction (one way).


  • We only use ladders to reach the bridge.
  • We do not push or shove others on the bridge.
  • No more than eight students may be on the bridge at a time.
  • We do not jump off the bridge.

Mustang Money

Mustang Money may be given to students who demonstrate courteous playground behavior and/or help keep our school clean. Students also may receive Mustang Money for helping in the lunchroom.

School Site Council (SSC)

Parents and staff who are interested in becoming involved in the ongoing improvement of our school’s instructional program join the SSC. Monthly meetings are held to review implementation of our goals, evaluate our efforts, and plan for the future.

Sexual Harrassment

Sexual harassment of any kind is unacceptable and is strictly prohibited by policy of the Evergreen School District. The policy prohibits sexual harassment of or at a school-sponsored or school-related activity. Any student who engages in sexual harassment is in violation of this policy and shall be subject to disciplinary action. Policy and procedures for reporting sexual harassment in English, Spanish, and Vietnamese are included in the September principal’s newsletter or can be requested from the district office.

Student Council

The group of elected officers and classroom representatives meets at least once a month to plan many of the school activities. They raise funds to help the school and promote school spirit.

Student Medication

In general, medication should be given at home. If the child’s condition requires that medication be taken during school hours, the following steps must be taken:

  • All medications must have a school medication form (D-189) signed by the physician and parent (including over-the-counter medications.)
  • All medication must be sent to school in a prescription bottle or the original labeled container. NO MEDICATION WILL BE ACCEPTED IN AN UNLABLED/HAND LABELED CONTAINER.
  • The child must assume the responsibility for reporting to the office at the specified time for the medication.
  • Parents must pick up all medications from the office every June and complete D-189 every August.
  • Students may not keep any medication with them or self-administer.

Student Possessions

Children’s names and room numbers should be on clothing and lunch boxes. The only time students should bring toys, games, balls, or other items to school is when the teacher instructs them to do so. Electronic toys and expensive jewelry are NEVER allowed at school.

Student Progress

There are several ways to find out how one’s children are doing in school:

  • Report Cards are sent home three times a year. Envelopes are to be signed by the parent and returned to school.
  • Progress Reports are sent mid-trimester in grades 1-6.
  • Principal’s weekly newsletter will be sent via email by the classroom teacher and available on the school web site each Friday.
  • Families are invited to attend Back-to-School night in the fall, parent-teacher conferences in November, and Open House in the spring.

Sstudent Responsibility

Students are expected to be prepared to learn and have the following responsibilities:

  • Arrive at school every day on time.
  • Be prepared every day with completed homework assignments.
  • Take home all letters, messages, and notes.
  • Discuss with parents what they have learned in school; ask parents and teachers for help when needed.
  • Respect themselves and the rights and property of others; obey all school rules.

Student Study Team

Tom Matsumoto School holds weekly meetings regarding the progress of identified students. The referring teacher, resource specialist, psychologist, speech and language specialist, English Language Development specialist, and the principal review the student’s progress with the parents to develop a plan that will lead to the success of each child referred.

Student Use of Technology Policy

The district recognizes technology as support for the instructional programs and it shall be used to further student learning. Regulations prohibit access to harmful matter on the internet (obscene or pornographic or other misuses of the system). No expectation of privacy should exist, as district staff may monitor the system activity to ensure proper use of the system. Student and parent must sign an Acceptable Use Agreement, outlining a student’s responsibilities and obligations, before using the district’s online resources.

Uniform Complaint Policy

The Evergreen School District Uniform Complaint Procedures define the formal process used in response to complaints by employees, students, parents/guardians, district or site advisory groups, and other interested parties regarding the state or federal categorical programs and/or civil rights guarantees. The annual written notification distributed to all relevant persons and groups outlines the steps of the process, specifies the timeline for the procedures, and names the district person responsible for receiving and processing the complaints.

Standards of Behavior & School Rules

The staff of Tom Matsumoto School is committed to the process of educating the whole child – academically, socially, physically, and emotionally. We value the individual and cultural differences that each child brings to the learning environment. Students are taught how to behave responsibly, make good decisions, and resolve problems in an appropriate manner. All school rules apply during the instructional day including during the students’ way to and from school.

  1. Come prepared and ready to learn.
  2. Arrive at school on time daily.
  3. Treat others with courtesy and respect. Be responsible.
  4. Complete and return homework on time.
  5. Keep our school clean and safe.

Procedure Ticket, Citations and Consequences

Procedure Ticket and Citations

The yellow procedure ticket is an infraction of a minor rule. The teacher will discuss the infraction of any procedure(s) with the student. After three tickets within a no citation cycle the student will be issued a purple citation. A purple citation addresses an infraction of a more serious rule. The yellow procedure ticket or the purple citation is sent home for parents’ signature.

Consequences for Unacceptable Behavior

Consequences are related to the severity and frequency of the offenses: warning/reminder of the rule, timeout, loss of recess, exclusion from special activity, phone call to parent, parent conference, request for parent involvement, referral to administration, behavior contract, escort to or from school, modified school day, systematic exclusion, suspension, and expulsion from school.

Severe Misconduct/Zero Tolerance

Continued misbehavior or serious misbehavior, fighting or threatening to cause injury, showing defiance of authority, obscenity or profanity, sexual harassment, and possession and/or use of a dangerous instrument or substance will result in immediate referral to the principal or assistant principal and the proper authorities. We have Zero Tolerance for weapons, potential weapons, and drugs.

Tom Matsumoto Elementary School

  • 4121 Mackin Woods Lane
  • |
  • San Jose, CA 95135
  • |
  • Phone: 408-223-4873
  • |
  • Fax: 408-223-4883
© 2017-2018 Tom Matsumoto Elementary School
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