Leaf Logo with 4 detail categories

Health & Safety

Entrance, Egress and Movement Within the School

Arrival and Departure

  • Instruct drivers to remain in their vehicles to the extent possible when dropping off and picking up their students. Passengers must remain in the car unless assisting a child with unbuckling a car seat or unloading from a two-door vehicle. If passengers exit their cars, they must be wearing a face covering.
  • Allow only one parent or guardian (per occasion) to pick up or drop off a student.
  • It is recommended to have multiple, assigned, drop off and pick up locations to minimize contact and avoid unnecessary gatherings (i.e. assign locations by grade or track).
  • Staff are to monitor students entering campus to ensure they are wearing face coverings and maintaining social distance as much as possible. If students do not have face coverings when entering campus, staff are to give students a face covering.
  • Parents/guardians may reunite with their children outside of the areas designated on each campus that are for students and staff only, and must be wearing a face covering.
  • Students are to walk to their classroom and line up, social distance from each other and wait for the teacher to let students into the classroom.
  • Bike rack: Site to supervise before and after school to maintain social distancing.
  • Provide supervision to disperse student gatherings during arrival and departure times.
  • Students that are transported via district transportation must abide by all safety guidelines in the Covid Safety Plan.

Students Masked and lined up, socially distanced

Passing Periods

  • One-way hallways, where applicable, and social distance signs in hallways.
  • Campus supervisors, administrators, and/or other staff members to monitor students during the passing period.
  • Extra time to be given between passing periods for cleaning classrooms

Silver Oak hallway with direction guides
Photo: Pathway marked with signage at Silver Oak Elementary School.

Face Coverings and Other Essential Protective Gear

  • Face coverings will be used in accordance with California Department of Public Health (CDPH) guidelines.
  • All staff and students must wear face coverings at all times.
    — If students do not wear a face covering and are not exempt, they must be excluded from school and participate in distance learning.
  • Students and staff must have a medical waiver signed by their primary care physician to be exempted from wearing a face covering.
  • Students and staff are exempted from the requirement if:
    • Have a medical or mental health condition or disability that would impede them from properly wearing or handling a face covering (waiver required).
    • Persons exempted from wearing a face covering due to a medical condition, as confirmed by school district health team and therapists, must wear a non-restrictive alternative, such as a face shield with a drape on the bottom edge, as long as their condition permits it.
    • Those with a communication disability, or when it would inhibit communication with a person who is hearing impaired. Those with communication disabilities or caregivers of those with communication disabilities can consider wearing a face shield with a drape, clear mask or cloth mask with a clear panel when appropriate.
    • Education limited situations where a face covering cannot be used for pedagogical or developmental reasons, (e.g., communicating or assisting young children or those with special needs) a face shield with a drape can be used instead of a face covering while in the classroom as long as the wearer maintains physical distance from others. Staff must return to wearing a face covering outside of the classroom.
  • Schools will have protocols to provide a face covering to students who inadvertently fail to bring a face covering to school to prevent unnecessary exclusions.
    • In order to comply with CDPH guidelines, schools must exclude students from campus if they are not exempt from wearing a face covering under CDPH guidelines and refuse to wear one provided by the school.
  • Face coverings should not distract from the learning environment.
  • Education will be provided to all students and staff on how to properly wear, dispose, and clean face coverings, masks, and shields.
  • All visitors, including families, must wear face coverings when on campus.
  • Students and staff will be monitored throughout the day to ensure they are properly wearing a face covering.
  • Removing face coverings or face shields with a drape, will only occur during meals, snacks, naptime, or when needed.
Selecting a Mask

When selecting a Mask there are many choices. Here are some do’s and don’ts.

Source: CDC Your Guide to Masks, Su guía para el uso de mascarillas, Hướng dẫn đối với khẩu trang

If each of us wears a mask, everyone is protected

Health Screenings for Students and Staff

  • Staff and students need to complete passive screening at home daily prior to coming to work or school:
    • Families and staff must report fever/symptoms to their school and work site.
    • The ParentSquare app will be used to send employees and parents/guardians reminders about daily screening before the start of every school/work day via email.
    • Screening reminders will include a symptom screening link for immediate access. District and school site administrators have access to the data dashboard every morning and throughout the day.
    • Students must also complete the symptom screener prior to participating in any on-campus activities and boarding Evergreen School District buses.
    • Stay home if a student or staff has a fever, other symptoms, or have come in close contact with a person diagnosed with COVID-19. Close contacts include people who had 15 minutes of total cumulative contact with the infected person over a 24 hour period, as well as people who had repeated short-duration interactions with the infected person. In addition, while face coverings do reduce the likelihood of COVID-19 transmission, they have no impact on the determination of whether someone is a close contact and should quarantine.
    • Communication to staff and families on how to properly check for COVID-19 symptoms daily.
  • Training will be completed for staff on how to recognize COVID-19 symptoms in staff and students.

Sample Daily Self Screening Form on Mobile Phone

COVID-19 Sample Daily Self Screening Form

Images: Parents can use the ParentSquare mobile phone app or login to ParentSquare on their desktop to complete the daily screening requirement. From ParentSquare on a desktop there is the additional option to print and complete a form.

Symptoms on Campus

  • Students who are symptomatic on campus will be sent to the COVID-19 Symptom Isolation (COSI) room to be assessed by a trained staff.
  • Health offices will be provided a sufficient number of no-touch thermal scan thermometers.
  • Parents/guardians will be called to pick up student(s) as soon as possible.
  • Cleaning of the COSI room will be done in-between students.
  • Staff who are symptomatic on campus will be sent home by their supervisor.
  • For all cases, it will be recommended that they reach out to their physician and take a COVID-19 test if needed.
  • Follow Santa Clara County Public Health symptom decision tree for students and staff.
  • Anyone exhibiting or reporting symptoms of COVID-19 or having close contact with a known positive case will be excluded from the workplace or campus.

Healthy Hygiene Practice

  • All students and staff will be taught proper handwashing practices.
  • All classrooms and offices have access to hand sanitizer and/or hand washing stations.
  • Hand sanitizer stations will be available at all entrances.
  • All students and staff should wash hands, or use hand sanitizer if soap and water is not available, at increased frequencies.
  • All handwashing/hand sanitizing supplies noted above or otherwise provided shall be checked and, if depleted, restocked immediately upon notification to the site supervisor and/or reported to the Custodial Supervisor.
  • Items that must be shared will be cleaned and disinfected between uses.
  • Staff and student contact with high touch surfaces will be minimized (e.g. propping open building/room doors particularly at arrival and departure times).
  • Staff, students, parents, and community members shall be instructed to wash their hands or use hand sanitizer upon entering any school site and the District Office, as well as every time a classroom is entered.
  • Handwashing times need to be built in the daily activities in classrooms for students and staff when:
    • Entering and exiting a classroom
    • Before and after meals
    • Before and after using the restroom
    • After blowing your nose, sneezing or coughing into a tissue
    • Before and after playground use

Identification and Tracing of Contacts

Supervisor must be notified and supervisor will notify their school nurse and the COVID designee of any positive COVID-19 cases.

School nurse will:

  • Follow-up and confirm test results with the identified positive case and conduct in-district contact tracing.
  • Contact Santa Clara County Department of Public Health for confirmation and recommendations.

Students/staff who test positive must self-isolate at home until:

  • 10 days since symptoms first appeared AND
  • 24 hours with no fever AND
  • Respiratory symptoms have improved (e.g. cough, shortness of breath)

Exposure notifications will be sent to all staff and families who were possibly exposed on campus.

Physical Distancing

  • Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved but no more than 4 feet in a classroom per CDPH guidelines (page 23).
  • When measuring space for student placement at desks or tables, students will be spaced no less than 4 feet apart. Each classroom will be set up to maximize the amount of space between students. When measuring placement for student desks, viable space must be considered. After determining how many students will be on campus and where they will be placed physically, all individuals will be assigned an ingress and egress point for use when coming to and from school for in-person learning.
  • Short-term exposures of less than 6 feet between students and staff are permitted (e.g., a teacher assisting a student one-on-one), but the duration should be minimized and masks must be worn.
  • On buses, social distance to the maximum extent possible, but face coverings must be worn at all times while on the bus.
  • All students’ desks are to face the same direction. If this is not possible, a plexiglass shield will be placed between students.
  • Students’ desks will be set-up at least six (6) feet distance from the teacher's desk and from where the teacher will be providing instruction as required per current CDPH guidelines.
  • Empty rooms with unneeded desks and other furniture to allow for more space.
  • Storage for extra furniture and equipment in unused areas.
  • Limit congregate activity in hallways as much as possible.
  • Staff Break Rooms are currently closed for dining
  • Signs are posted around campus to remind students and staff of social distance throughout the campus.

Classroom with desks spaced apart for social distancing

Images: Pictures of different orientations of desks 6’ distanced in ESD classrooms. Click images to enlarge.

Staff Training and Family Education

  • Training has been provided for all staff in illness prevention (including handwashing, social distance, face coverings, and proper cleaning and disinfecting), recognizing COVID-19 symptoms, etc.
  • CDPH PSA training videos

Testing of Students and Staff

  • Students and staff who are symptomatic or exposed to COVID-19 will be advised to contact their primary care physician or set-up an appointment through a free community testing site through SCPH as soon as possible.

Identification and Reporting of Cases

When a student/staff member must quarantine/isolate: Quarantine/isolate will be determined by a physician, public health officer, school nurse and/or COVID designee.

School nurse or the Covid designee will:

  • Notify the family/staff member when they need to quarantine.
  • Notify Santa Clara County Department of Public Health of positive cases on campus.

Health Coordinator will:

  • Notify the custodial manager for deep cleaning at site, when appropriate.
  • Send appropriate exposure letters for distribution.

Questions or concerns about Distance Learning or In-Person Learning? Email us at safetogether@eesd.org

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Evergreen School District

  • 3188 Quimby Road
  • |
  • San Jose, CA 95148
  • |
  • Phone: 408-270-6800
  • |
  • Fax: 408-274-3894
  • |
  • info@eesd.org
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